Privacy Policy
Thank you for visiting our website www.ambiotex.com. We appreciate your interest in our company and our offers. Disclaimer: Despite careful checking, we assume no liability for the content of external links since we have neither arranged for transmission of the information, nor selected or changed the addressee of the transmitted information or the information itself.
It is a major concern to us to protect your personal data when collecting, processing and using data while visiting our internet sites. Data protection ensues within the scope of the legal provisions. You can comprehensively inform yourself by clicking www.bfd.bund.de.
This privacy policy is meant to help you understand what kind of data are being collected when visiting our websites and how these data will be used.
Collection and storage of personal data and nature and purpose of usage
a) While visiting our website
On each customer’s or potential customer’s access to our website, the internet browser of your terminal device (computer, laptop, tablet, smartphone, etc.) will automatically send information to our website’s server. This information will be stored temporarily in a so-called “logfile”.
The following data will be registered automatically and stored until they will be deleted:
- IP address of the requesting computer as well as the device ID or individual device identification or device type;
- Name of the data retrieved and transmitted data volume as well as date and time of retrieval
- Notice of successful retrieval;
- Requesting domain;
- Type descripton of the internet browser applied and possibly the operating system of your terminal device as well as your access provider’s name;
- Location data, including location data of your mobile device. Please note that on most mobile devices, the usage of location services can be controlled or deactivated in the setup menu.
Our legitimate interest according to art. 6, paragraph 1, page 1 lit. F GDPR collection of data is based on the following purposes:
- Warranty of a smooth connection and a comfortable use of the website;
- Analysis of the system security and stability; and
- For other administrative purposes.
We will not use the collected data in order to make any assumptions to your personal life.
b) By using our contact form
In case of any questions, please do not hesitate to contact us via our contact form which you can find on our website. In order to assign your request and respond to it, we kindly ask you to simply indicate your e-mail address as well as your name. More information from your side is not necessarily required, but can be provided on a voluntary basis.
The data stored for contact purposes will only be processed according to art., 6 paragraph 1 lit. a GDPR on the basis of your consent given to us voluntarily.
The personal data collected while using our contact form will be deleted automatically after your inquiry has been closed.
c) On entering into a contract
When entering into a contract on our website (e.g., when registering on the website/platform, purchasing in our online shop, purchasing software in our online shop or at eBay, registering as a customer, etc.), we ask you to kindly indicate the following personal data:
- Data identifying yourself such as your name, e-mail address, home address as well as invoice and delivery address and telephone number;
- Academic title;
- Data identifying your enterprise such as the company’s name and address, communications data (e-mail address, telephone and fax no.) and possibly the VAT ID or tax number;
- Information regarding your payment method;
- Other personal data which we are legally bound to record and process and that we require in order to authenticate, identify or verify the information collected by us.
The data mentioned above will be processed for contract purposes and, if necessary, the data will be transmitted to the carrier in charge. The processing of data will be effected on the basis of art. 6, paragraph 1 lit. B GDPR. The retention period of the data is restricted to the contract purpose and, if applicable, to the legal and contractual retention obligations.
d) Application of payment service providers
We collaborate with payment service providers in order to settle fee-based contracts. If required for the payment handling, we will transmit your payment data – within the framework of the payment process – to the payment service provider in charge. This transmission of data is earmarked for the payment. Art. 6, paragraph 1 lit. B GDPR is the legal basis for the transmission of data.
e) When signing up for our newsletter
After giving us your permission according to art. 6, paragraph 1 page 1 lit. A GDPR, we will use your e-mail address in order to regularly send you our newsletter. You can unsubscribe from this newsletter at any time by clicking the “Unsubscribe” link at the end of a newsletter.
You may also send an e-mail with the subject “Unsubscribe newsletter” to support@ambiotex.com.
We recommend to use the double opt-in procedure when registering. The double opt-in procedure is the only procedure so far that has been regarded as admissible by German courts. According to the GDPR, the customer has to agree to the data collection before sending the e-mail address – in a similar way it has to be done when sending the contact form. Therefore, we recommend to add a check box containing no default setting before subscribing to our newsletter. The text in the check box may contain a message like this: “On placing the tick mark in the check box, you accept that we process your data provided to us according to our privacy policy and you also give us permission to regularly send you our e-mail newsletters. You can revoke your consent (and therefore unsubscribe from our newsletter) at any time by simply sending an e-mail to support@ambiotex.com or through clicking the link UNSUBSCRIBE which appears at the end of each newsletter.”
Transfer of personal data
A transfer of your personal data to third parties will only take place for the purposes stated beneath. We will only transmit your data if:
- You have given us your explicit consent to do so (art. 6 paragraph 1, lit. c GDPR);
- This is necessary for the conclusion and completion of contractual relationships with you (art. 6, paragraph 1 lit. B GDPR);
- There is a legal obligation for transfer (art. 6 paragraph 1, lit. c GDPR);
- The transfer is necessary in order to assert, perform or defend legal claims and if there is no reason to assume that you have no major legitimate interest in not transferring your data.
In these cases, the amount of the transferred data is limited to the required minimum only.
Our privacy policy is in compliance with the valid data protection regulations. The data are only processed within the Federal Republic of Germany. A transmission to third countries will not take place and is not intended.
Rights of persons affected
The GDPR grants diverse and partially new rights to the users (the so-called affected persons). All of these rights have to be stated along with the legal basis, which makes this topic considerably longer. Please read the rights carefully! The affected person has inter alia the right to demand information if and for which purpose these data are being processed and to whom and on which basis the data will be forwarded. This also includes the affected person’s right to obtain copies. Exception: In case of a high data volume (as it may occur in social networks for instance), users may be asked to give detailed information about certain data types. This information has to be given immediately and must in no event exceed the period of one month.
By request, we will gladly let you know if and what kind of personal data have been saved (art. 15 GDPR). We will particularly inform you about the processing purposes, the category of personal data, the categories of recipients to whom your data have been or will be disclosed, the planned storage period and your right to have your personal data corrected or erased. We will also inform you about your right to revoke the processing of your data or have it restricted, your right of appeal, the origin of your data, in case they have not been collected by us, and about automated decision-making, including profiling.
If your personal data collected are found to be factually incorrect or incomplete, you are entitled to have them corrected or completed (art. 16, GDPR).
In case there are such legal regulations, you also have the right to demand a restriction in processing your data (art. 18 GDPR).
You have the right to either receive your personal data in a structured, conventional and machine-readable format or you can demand to have your data transmitted to another person in charge (art. 20 GDPR).
Moreover, you have the so-called “right to be forgotten”, i.e. you may demand deletion of your personal data if this is in compliance with the legal regulations (art. 17 GDPR).
Notwithstanding the above, your data will automatically be deleted by us if there is no purpose for the collection of data or if the data processing has been effected unlawfully.
According to art. 7, paragraph 3 GDPR, you have the right to revoke your consent once given to us at any time. Consequently, we may not continue processing your data based on this consent in the future.
Moreover you have the right to object to the processing of your personal data, provided that the right to object is prescribed by law. In case of an effective revocation, your personal data will also be deleted automatically by us (art. 21 GDPR).
If you wish to make use of your right of revocation or objection, please send an e-mail to: support@ambiotex.com.
In the event of violations of the data protection regulations, you have, according to art. 77 GDPR, the option to lodge a complaint at the responsible regulatory authority.
The responsible regulatory authority is the state representative for data protection in Baden-Würrtemberg (http://www.baden-wuerttemberg.datenschutz.de/) as well as any other regulatory authority.
Please contact the responsible regulatory authority in your area. The affiliation is defined, according to art. 55 GDPR, by the headquarters of the company. Furthermore, the party concerned is entitled to lodge a complaint at any other regulatory authority which will forward it to the regulatory authority in charge.
Period of data storage
We will store the collected data for the duration that is necessary for the implementation of the contracts concluded with us or unless you have made use of your right of deletion or your right of data transfer to another company.
Data security
We undertake all necessary and organizational security measures to store your personal data so they are neither accessible to third parties nor to the general public. If you wish to enter into contact with us via e-mail, we point out that through this communication channel the confidentiality of the data transmitted cannot be fully guaranteed. Therefore we recommend to exclusively send us any confidential information by postal mail.
Validity and modification of this privacy policy
This privacy policy is currently valid and effective as of May 2018. Due to a continuous development of our website and offers or due to amended legal i.e. official regulations, it is likely that we have to amend this privacy policy from time to time. The current privacy policy can be retrieved and printed out at any time on our website under https://www.ambiotex.com/en/privacy-policy/.
Name and contact information of the person responsible for data processing and the data protection officer
This privacy notice is valid for the data processing performed by:
Responsible person:
ambiotex GmbH
Florian Dennerlein
Ölmühlenweg 3
72072 Tübingen
Data protection officer:
Marco Lepple, marco.lepple@ambiotex.com, 0049 7071 538123